Professional Development Value

Professional development is key to not only successfully performing your career choice but also for enjoying the position! Continuing to learn new skills and enhance the ones you have helps you be more productive but it also brings about a sense of pride and creativity. There are several professional development opportunities available through articles, books, webinars, online courses, conferences and peer to peer communication and sharing resources.

Some resources are free or very low costs while conferences or online training can seem costly and require justification. When talking with other assistants, from a variety of industries, the cost is always a concern.

A simple justification is that the best way to find relevant resources is by attending a conference. Last year, when I attend the Accelerated Assistant conference by Office Dynamics I learned so many great tips over those four short days from the professional speakers and during the team activities. Joan Burge shared her experience and resources with the group daily. The learning did not stop there though! After returning to work, I followed up with subscribing to a few of the newsletters from the speakers and read their blog posts, which offered time-saving and organizational tips and highlighted apps and programs. I shared those sites and posts with my coworkers which offered several additional communication and learning opportunities.

So, how do you justify travel and conference fees? I did a lot of research before attending the conference including costs, speaker topics, and experience, balanced with team and networking opportunities and chose the best conference for my needs and learning expectations. I typed up a justification form to present to my manager. I highlighted several topics of interests and the speaker’s credentials and experience, relating the topics to several of my yearly performance goals.

I also detailed the costs; hotel, registration, and flight. Breaking down the total cost of an average conference which is about $2600.

  • $217 a month
  • $50 a week
  • $7.12 a day

That is a bargain for continued education that would provide resources for me to be even more productive!

Luckily, I have a professional and respected working relationship with my manager. When we met and went over the document and talked more about the conference and what was offered his only additional request was that I present my experience with coworkers after I returned. About two months after the conference I completed a presentation to about 20 of my coworkers. I shared my experience, discussed the temporary support team I had worked with daily at table 28, shared websites of the speakers, newsletter links, and books that were suggested.

Most conferences detail the agenda and speaker information while providing justification letter templates or suggested content for meeting with managers to help you through the process. Office Dynamics offers this information as well. I highly recommend attending a conference to open resource doors, to continue your education about your industry and position and to learn time-saving tips that will benefit you long after you return to work!

Almost six months after attending the conference I still utilize resources and relationships I formed during that training. I continue to share tips with my team that I receive via weekly newsletter subscriptions, blog post readings, etc. I’m also looking forward to attending this year’s conference – The Stellar Assistant. With all new speakers, additional content, learning labs and unlimited online access to the videos, participant guide, and bonus materials. I’m anxious to share even more reading suggestions, tips and speaker websites with my team!

What are some of your favorite professional development resources? What books do you suggest?

A few of my favorite reads are; Tribes by Seth Godin, just about anything from Wallace Wattles, Permission to live the Big Life by Joan Burge, As a Man Thinketh by James Allen, A Beautiful Questions by Frank Wilczek, Big Magic by Elizabeth Gilbert, there are too many to name!

Thank you for reading and if you have any questions about a sample justification letter or how to talk with your manager about professional development opportunities please contact me and I’d be happy to share more of my experience!

 

Read more about me and the professional services I offer on the ABOUT ME Page.

Advertisements

Shine during your next interview!

You have the skills, the professional and personal experience and the passion needed to apply for the position. You’ve submitted the application, resume, references, and other documents required. You get the invitation to interview. Your palms sweat and you automatically get nervous. How can you convey that you are exactly the candidate they need to hire?

Be prepared! Simple right? Well, it can be, yes. Alleviate interview stress by being prepared and confident to answer any question the interviewee or committee may ask you!

One of the easiest ways to prepare for an interview is to study your resume. Yes, duh, you know exactly what is on your resume, most likely you created it, but it’s not just about your past positions or experiences. Study your resume along with the current job description you want to apply for by breaking down the list of responsibilities and turning them into questions (and answer those questions!).

For example

  • Position requirement – Applicant must have ability to flourish in a fast-paced environment while adapting to change as needed. Question – This statement would become the following – How have I flourished in a fast-paced environment while adapting to change?
  • Answer – Discover your answer by using the facts on your resume or the application you filled out. If you had a position as an assistant in a busy marketing department maybe you were constantly juggling tight deadlines on a daily basis with numerous projects going at one time. Define how you organized those projects and tracked deadlines, keeping your manager or team informed of progress, updates and milestone timelines as they passed. Include a particular project that changed course or the deadline was moved up due to client’s request and again state your role and how it worked out despite the challenges.

Once you turn each position requirement into a question and prepare an answer you will exude confidence and be reminded of all the hard work you have put into your professional development and why you truly are the perfect candidate!

Two more basic tips that can help you prepare for the interview:

  • Study the company. Typically, companies have informative web sites, most have mission statements, progress reports, etc. Learn about the company and talk about key points you relate to with the hiring manager or committee. Did they recently incorporate a new product or program you have experience with? Does their mission statement echo your own passion or interest?
  • Don’t forget to ask the hiring manager or committee questions. Questions such as ‘What are the top three main responsibilities or goals of the employee in this position?’, ‘What is one common company goal and what resources do employees have to help accomplish this?’, ‘What is one common personality and/or one common skill shared by past employees that held this position?’ or ‘Please briefly describe one of the team’s current projects and what role this position will play’.

Of course there are numerous articles with tips and resources about a variety of career interviews. I’m just sharing a few of the most popular that I have personally used or shared with others when editing or creating their resumes. I hope you found them beneficial!

I’d love to hear your favorite interview tip. Let me know if you have any questions about the interview process.

Thank you so much for reading!

Free advice!! Career, resume, and more

It was so much fun getting to know a few of you and providing this free opportunity! I want to extend my offer to another four (4) individuals that would like to receive FREE job hunting assistance with the free career package (during the month of May). More information below from my last post offering this!

As you may know, I’ve just added an exciting package deal to my list of services. I am still offering free basic resume edits! And now I’d like to provide four (4) people job hunting assistance by providing a FREE career package to each of them! Why? Because I want you to succeed and I find it fun, simple as that!

What does this mean exactly? I’d like to provide some basic edits to your current resume, discuss what type of job you are searching for and help you find a few possible options you can apply for! Let’s work together and find your next career, whether you are looking for a long or short term position.

Interested? Send me an email at successencourager@gmail.com with:

  • Why you would like to be provided this free service
  • The type of job you are looking for
  • Your current resume
  • A brief description of your past job experience
  • Up to three locations you would like to work in (city, state, etc)
  • Please note – I can only offer this to people located and searching in the United States (my skills are limited to knowledge of US job searches for now, but that may expand in the future!)

I will provide this service to four people for FREE! If you choose to purchase services in the future or share my blog with others, then wonderful, but if not, I will still enjoy this opportunity to provide my professional services! Questions? Just ask!

If you or anyone you know may be interested in any other services please see the price list or contact me and I’m always happy to answer general career questions free of charge! (Limited time only offer!)

I look forward to hearing from you!

Free-sign

Find your next career – Free advice

Are you thinking of a job change, needing to find your first job or looking to change careers? Would you like FREE career consulting? Then please read on!

A career doesn’t have to be a lifetime commitment. Your next job search could end up with a career you keep until you retire or it could be a step toward your next career choice! Each employment opportunity is a chance to gain experience.

Even if you leave an office job, working primarily indoors to  begin an outdoor landscaping career, you have skills that transfer. Maybe you gained advanced customer service skills at your past job(s) or can assist with scheduling, or maybe you discovered time management skills to help you create a more efficient process to complete your new projects!

Some of my previous posts focus on resumes, discovering your strengths and weaknesses, practicing interview questions and more, so please check those out. Even with all of that information it can still be difficult to change careers or find a job in a competitive market. You may decide to start your own business, but if you need or want to find work immediately or gain more experience, I’d like to help!

I’ve just added an exciting package deal to my list of services. I am still offering free basic resume edits! And now I’d like to provide four (4) people job hunting assistance by providing a FREE career package to each of them (thru April 30th)! Why? Because I want you to succeed and I find it fun, simple as that!

What does this mean exactly? I’d like to provide some basic edits to your current resume, discuss what type of job you are searching for and help you find a few possible options you can apply for! Let’s work together and find your next career, whether you are looking for a long or short term position.

Interested? Send me an email at successencourager@gmail.com with:

  • Why you would like to be provided this free service
  • The type of job you are looking for
  • Your current resume
  • A brief description of your past job experience
  • Up to three locations you would like to work in (city, state, etc)
  • Please note – I can only offer this to people located and searching in the United States (my skills are limited to knowledge of US job searches for now, but that may expand in the future!)

I will provide this service to four people for FREE! If you choose to purchase services in the future or share my blog with others, then wonderful, but if not, I will still enjoy this opportunity to provide my professional services! Questions? Just ask!

If you or anyone you know may be interested in any other services please see the price list or contact me and I’m always happy to answer general career questions free of charge!

I look forward to hearing from you!

 

jobpostit

 

More than just skills are required

An interaction last week reminded me of the importance of personality shining through rather than just skills listed in sequence on a resume. I assisted with an interview for a temporary worker for an employee that was going to be off for a couple of weeks. The resumes for two prospective hires looked similar, well written, good experience, etc. The two interviews could not have been more opposite though!

The first was energetic, saying good morning to everyone she saw as she checked in for the interview, and presented herself in a very confident manner. The second was quiet and almost rude to the person she checked in with, she did not look anyone in the eye as she barely answered questions and she did not allow any personality to shine through at all.

This is what reminded me of how important being confident in your skills, sharing some of your unique personality and showing every employee, throughout the company, the same common courtesy you show the actual interviewers. A lot of employers ask the receptionist, security, maintenance, etc. how the interviewee interacted with them.

It should be common practice to be well-groomed, no sunglasses inside, no gum chewing, don’t bring friends or family (or strangers for that matter) with you, be polite, etc. With that said, I have listed a few more tips below that I hope help you relax and feel confident when preparing for an interview.

  •  If you check in with a receptionist or front office support person, get their name. When you are introduced to the interviewer, turn to the person you checked in with, call them by name and thank them. Also, include their name in the thank you letter you send as a follow up to the interviewer(s), especially if they are extra helpful with something again don’t make up something, but just be perceptive
  • Speak to everyone you encounter; saying hello, good morning or good afternoon, etc. Be yourself. Don’t force interactions, but be polite to those you meet or see even if briefly
  • Know your resume and the job descriptions; highlight your skills required for the position – study your own resume…sounds simple, but try to focus on the skills you have that relate to specific requirements the prospective job requires. If one requirement is multitasking or handling a busy front desk give examples from past experience that relates to that. For example ‘while at my previous employer (or current position) I supported a department of ten and have formulated a system for prioritizing deadlines…’
  • Don’t be too serious, be respectful, but also allow some of your unique personality to show through. Incorporate personal hobbies or a personality trait in an answer. For a simple example if you have an antique coin collection that you have had for years, maybe it was passed down through your family, you could say that collection has helped you learn to pay attention to detail, research, etc.
  • Practice interview questions with a friend or even with yourself; review average interview questions and be prepared to answer. Even if you are asked ‘if you were a cereal what kind would you be and why?’…Yes, I had that asked to me once. Seriously. My answer? “Granola, I realize it’s not a standard cereal like corn flakes, but I’m unique, not standard either, I like to try and be healthy, but I’m not always, and I think granola is a little bit of a nature lover and so am I.”….the man said it was better the last person’s answer of ‘Apple Jacks…because I like apples’ (insert a giggle here)….I think that is a unique question, you can’t really be prepared in advance to answer it, but be ready to share a little about yourself!

Have you had a unique question? Any tips you’d like to share? I’d love to hear from you!

job-interview

Side jobs – finding your perfect fit

Side jobs, part-time work, freelancing and start-ups are popular ways to earn extra money these days. They don’t just supplement income while working full-time; it’s becoming more and more common to use one or more of these opportunities as full-time income. This can either work out to be a career of juggling different jobs for ever or to gain experience for a certain career you wish to move in to. Some people love the variety it allows while others want to move on to something more stable and focused.

Whether, working a variety of side jobs, freelancing or part-time opportunities all allow a form of working for yourself and gaining experience. This can allow for future advancement at a particular job, focus on your own business start-up or allow you to explore different jobs until you gain experience and find something you want to do permanently. As you can see this flexible career lifestyle can offer a lot of paths to explore.

There are so many opportunities to make extra money or start a variety career lifestyle. You can read about many on any given day through a simple internet search. Some are very focused and require specific training; fitness coach, teaching Spanish, legal consultant, etc. But others are a bit more adaptable; personal shopper, event planner, freelance writer (with so many different topics out there to write about), pet sitter, etc.

I’m not saying the more adaptable options are easier or take less to do, I’m simply saying the skills to do them may already be known. A pet sitter might be a good choice for someone who has always been around animals, etc. While being a legal consultant requires more formal training and/or experience.

Before trying to force yourself into one or several of the available opportunities ask yourself what experience you already have, what you enjoy doing and what you could charge for.

Of course time is a huge factor. Do you have certain hours you are available due to a full time job, family responsibilities, classes, etc. Once that is determined you start to explore opportunities available during those hours; you may not be able to mow after a certain hour, but you could write a blog post or post a webinar about a topic you are experienced in no matter what time it is.

Here are a few questions and comments to consider when determining what side job (part-time, etc.) opportunity may be right for you and your current lifestyle –

  • What do you enjoy? Explore this, write it down, focus on how to make it a business or service to offer. Do you like photography? If you do and have a digital camera, can you offer your services as a second photographer at a wedding, corporate events, local bands that can’t afford someone that photographs full time, senior photos or high school sporting events, etc.? Be creative and be observant; what niche can your talent and passion fill? Don’t completely re-invent the wheel, just focus on a particular aspect that you can make better.
  • Do you want/need work outside the home or work from home? Answering this question allows you to explore jobs like mowing, pet walking, wedding/event planner and/or officiant, personal shopper or driver, etc. outside the home or writing, virtual assistant, web designer or content writer, online tutor, survey taker, jewelry or craft maker (selling online), etc. for working at home.
  • Do you enjoy helping people solve a problem, working with the public and communicate effectively? Do you enjoy working alone, creating more so than working face to face? Do you have internet and online work capabilities? Obviously, this answer gives much insight into what opportunities you will enjoy more than others.
  • What services are in demand in your area that will pay you to provide that service need? If you live in a neighborhood with large yards there may be an opportunity for mowing or landscaping that obviously is not in demand at an apartment complex. But if your passion is gardening and you want to work in that field but live in an area that doesn’t seem to have a need, be creative. Can you offer your services of plant watering, container gardening, cooking classes for container gardeners, etc.?
  • How much will it cost for you to offer this side job or start a business and how much should you charge? If it’s a part time job and they provide all that you need, how much does it pay? You will want to make sure it’s worth your time either by earning extra money or it provides an opportunity for you to gain experience.
  • How will you get work? You can search for part time work online through career sites or asking in person at area businesses. If you have skills to offer through side jobs or self employment, there are man sites out there to post your services on for free, you can search that particular talent/skill and see what third parties offer help finding that type of work , you can create flyers and hang them in busy places such as libraries, laundry services, public post boards, get business cards made and hand them out at any given opportunity, make yard signs and ask friends to display them in their yards for you, make or order decals for your vehicle with a web page and/or phone number as well as hats and tee shirts or other apparel, you can also advertise via social media sites and word of mouth.

There are other questions to ask yourself, but once you have focused and answered the few above you can start to search for opportunities to make money! Don’t over think it though, be adventurous and start exploring!

Do you have any tips to add? Please share them. Do you have any questions? Please ask them!

Thanks for reading, I hope this has inspired you to explore your options and to be creative.

To be trustworthy or not to be trustworthy

Of course it’s important to be trustworthy. BUT don’t use that term on a resume.

There are many personality traits we all value and obviously have, but you must choose your words wisely when writing your resume. Including the obvious can actually hinder your chances of a thorough review of your resume. Especially, more recently with numerous resumes being received for open positions employers can be more and more selective when handpicking their top choices. One way they narrow down the count is by ignoring ‘the obvious’. You have a short window (usually just a quick scan by the employer, of your resume in 30 seconds or less) to stand out and find yourself on the interview call list.

Don’t use that limited time frame with obvious generic words, instead define why you are unique…brag about actual accomplishments, be specific…use examples of how you are trustworthy (show don’t tell), instead of telling a prospective employer you are.  Let your resume reflect your actions…your accomplishments…by sharing results. For example instead of ‘team-player’ you could write a short blurb about how you led a team and solved a problem, finished a project before the due date, coordinated a committee, etc.

Below are a few words and phrases to avoid on your resume:

  • Go-to person
  • Results driven
  • Team player
  • Hard worker
  • Strategic thinker
  • Dynamic
  • Self-motivated
  • Self-starter
  • Detail-oriented
  • Highly qualified
  • Trustworthy
  • Results focused
  • Energetic
  • Think outside of the box
  • Confident
  • Professional
  • Successful
  • People Person
  • Familiar with
  • Reliable
  • Problem Solver

Keywords/phrases to include on your resume:

  • Achieved
  • Improved
  • Completed
  • Developed
  • Analyzed
  • Justified
  • Counseled
  • Facilitated
  • Implemented
  • Trained
  • Mentored
  • Managed
  • Created
  • Resolved
  • Volunteered
  • Increased/Decreased
  • Negotiated
  • Generated
  • Revenue/Profits
  • Under budget

Do you have any tips, past experience, keywords to use or avoid? Please share them!

Questions? Please ask them!!!

business_blogging